<aside> 📅 Last update: 7 Dec. 2023
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It is clear that there were many 'unlicensed' keys to the original locks which had been cut by legitimate keyholders as a favour for friends and neighbours. A moratorium has been declared on these keys as they are now entirely redundant, and the following relates to keys to the new locks (installed October 2017) and to any subsequent new locks and keys.
The following stipulations regarding ownership of a key to the gated areas in Elm Village are made in conjunction with PfP and must be strictly adhered to.
Keys are the responsibility of the key holder.
AIl keys must be properly accounted for and registered after the correct fee has been paid (see note below).
Key holders are responsible for ensuring that gates are properly locked behind them at all times, not only on exiting the site.
Any misuse of the gated areas, or breach of security resulting from a key being lost is the responsibility of the key holder.
Key holders may have an extra key cut at their own expense for other residents at their own address only.
AIl extra keys so cut must be properly recorded on the Key Register by notifying any committee member of either EVTRA or EVGS.
Key holders may not have keys cut for any other person even if resident in Elm Village.
No tenant or resident may borrow a key in order to have a copy made.
When moving away from Elm Village, keys should be returned to a committee member of either EVTRA or EVGS. They may not be 'gifted' to any incoming resident or tenant.
If a key is lost or stolen it must be reported to a committee member of EVTRA or EVGS as soon as the loss is discovered.
Children under the age of 15 are not allowed in the gated areas unless accompanied by a resident who is a bona fide key holder.
When a key is purchased for the first time a fee of £20 .00 is due; of this, £15.00 is a deposit which is paid on surrender of the key. If locks are subsequently changed, existing keyholders need pay only £1.00 for a new key. NB if further keys are required for other residents at that address only, they must be cut at the key holder's expense.
It is clear that there are a number of key holders who have never paid the initial fee of £20.00. They will be contacted separately so that the full fee can be paid and recorded in the Key Register.